Post-Move Checklist: What To Do After Your Office Move On The Sunshine Coast

Completing an office relocation is a major achievement, but the real test often comes after the move is finished. Once the trucks have left and the keys are handed over, there are still important steps to take to ensure business operations resume smoothly. Without a clear plan, small oversights can lead to delays, frustration for staff and unnecessary downtime.

This post-move checklist is designed for businesses and organisations that have recently completed office removals on the Sunshine Coast wide. It focuses on the practical tasks that help teams settle into their new space quickly and confidently, while highlighting how the right removal partner can support the transition beyond move day.

1. Confirm All Items Have Arrived

Before unpacking begins, take time to confirm that everything has arrived at the new office. Use your pre-move inventory or packing list to check furniture, IT equipment, documents and storage items.

This step is especially important for larger offices where items may have been moved in stages or unloaded into different areas. Any missing or damaged items should be identified early, while details are still fresh and follow-up is straightforward.

Businesses that work with experienced removalists on the Sunshine Coast teams often benefit from clear labelling and organised unloading, making post-move checks quicker and more accurate.

2. Prioritise Essential Areas First

Trying to unpack everything at once can overwhelm staff and slow down productivity. Instead, focus on setting up key areas that allow the business to function while the rest of the office is unpacked gradually.

Priority areas often include:

  • IT and server rooms
  • Reception or customer-facing spaces
  • Management offices
  • Meeting rooms
  • Shared equipment such as printers and scanners

By getting these spaces operational first, teams can return to work sooner without waiting for the entire office to be fully unpacked.

3. Test Technology and Utilities

Even when services are booked in advance, it’s important to test all systems once staff are on site. Technology issues are one of the most common causes of post-move disruption, particularly in larger offices.

Check that:

  • Internet connections are active and stable
  • Phone systems and extensions are working
  • Power outlets are functioning correctly
  • Security systems and access controls are operational
  • Air conditioning and lighting are running as expected

Identifying problems early allows them to be resolved before they impact daily operations.

4. Update Business Details and Address Information

After relocating, make sure all business information reflects the new address. This step is often overlooked but is essential for communication, deliveries and customer confidence.

Details to update include:

  • Website contact pages
  • Google Business Profile and online listings
  • Email signatures
  • Invoices, letterheads and contracts
  • Supplier and client records

Keeping this information consistent helps prevent confusion and ensures customers, suppliers and service providers can reach you without delay.

5. Walk Staff Through the New Office

A new office layout can feel unfamiliar at first, even if the space is well designed. Taking time to orient staff helps them feel comfortable and confident in the new environment.

A short induction walkthrough can cover:

  • Emergency exits and safety procedures
  • First aid and fire equipment locations
  • Shared spaces and storage areas
  • Kitchen and amenities
  • Parking and building access rules

Encouraging questions and feedback during this stage can also highlight minor issues that are easy to fix early.

6. Review Ergonomics and Workspace Comfort

Post-move is the ideal time to review workstation ergonomics. Even small adjustments can have a significant impact on comfort, productivity and wellbeing. Check desk heights, chair positioning, monitor levels and lighting. Addressing these details early helps reduce the risk of strain or discomfort as staff settle back into regular work routines.

A comfortable workspace also contributes to positive morale, which is especially important after the disruption of a relocation.

7. Organise Storage and Filing Systems

Once essential work areas are set up, focus on organising storage and filing. Establishing clear systems early helps prevent clutter and makes information easier to access.

This may involve:

  • Setting up shared digital filing structures
  • Allocating storage areas for archived documents
  • Labelling cupboards and storage rooms
  • Identifying items that are no longer required

Office moves often highlight outdated equipment or paperwork, making this a good opportunity to streamline operations.

8. Dispose or Recycle Unwanted Items

Relocations frequently uncover furniture, electronics or documents that are no longer needed. Removing these items soon after the move helps keep the new office organised and functional.

Arrange appropriate disposal or recycling for:

  • Old desks or chairs
  • Broken or outdated electronics
  • Redundant paperwork

Clearing unused items early creates a cleaner workspace and supports a fresh start in the new location.

9. Check Compliance and Safety Requirements

Once the office is operational, review safety and compliance requirements relevant to your industry and building. This may include workplace safety signage, clear access paths and appropriate storage for equipment or materials.

Ensuring compliance early helps avoid issues down the track and supports a safe working environment for staff and visitors.

10. Review the Move and Gather Feedback

After operations have resumed, take time to review how the relocation went. Gather feedback from staff about what worked well and where improvements could be made.

This information is valuable for:

  • Future relocations or expansions
  • Refining internal procedures
  • Improving communication during change

Businesses that treat relocation as an ongoing process rather than a one-day event often experience smoother transitions overall.

Support That Goes Beyond Move Day

A successful office relocation involves more than transport alone. Planning, communication and follow-up all play an important role in helping businesses settle into their new space with minimal disruption. Caloundra Removals supports businesses across the Sunshine Coast with organised, well-managed office relocations that extend beyond moving day. From careful handling of equipment to structured unloading and clear communication, the focus is on helping teams get back to work quickly and confidently.

If you’re finalising or planning office removals on the Sunshine Coast businesses can rely on, speak with Caloundra Removals & Storage about a relocation service designed to support your business before, during and after the move.
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Following the recent lockdown for South East Queensland, we can advise we are operating as normal as our industry is deemed an essential service. Our crews have all the required PPE and many are being regularly tested.

Unfortunately our Sydney operation based in Ingleburn is restricted to receiving and dispatching freight from our warehouse only.

We are not servicing Victoria ourselves but are working closely with our agents of more than 20 years to ensure we service our customers moving to or from Victoria the best we can.

North Queensland is operating as per normal.

If there are any queries or concerns involving your removal, please feel free to call on 1300 723 783 or email: operations@caloundraremovals.com.au

CALOUNDRA REMOVALS & STORAGE is committed to ensuring the health and safety of workers and others affected by our work activities.  We place the highest priority on making sure work activities are carried out safely and reasonable measures are taken to remove (or reduce if they can’t be eliminated) risks to the health and safety of workers and others.  People are our most important asset and safety is everyone’s responsibility.

Exposure to the Coronavirus (COVID-19) is a potential hazard for workers and other people at workplaces. CALOUNDRA REMOVALS & STORAGE will apply the necessary measures in order to protect workers and all other persons from contracting COVID-19.

CALOUNDRA REMOVALS & STORAGE will to keep up to date with the latest COVID-19 information and advice to ensure that any action taken is measured and appropriate. This includes closely monitoring the Australian Government Department of Health and any advice from state or territory government agencies.

CALOUNDRA REMOVALS & STORAGE will initiate control measures that include but are not limited to the following:

  • Review and promote our infection control procedure.
  • Ensuring workers are aware of the isolation/quarantine periods in accordance with advice from the Australian Government Department of Health.
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  • Eliminating or minimising international work travel, in line with the travel advice on the Australian Government’s Smartraveller website.
  • Providing regular updates to workers about the situation and any changes to organisational policies or procedures.
  • Contingency planning to manage staff absences
  • Providing workers with information and links to relevant services should they require support.

Workers also have a duty to take reasonable care for their own health and safety and to not adversely affect the health and safety of others. Workers should be reminded to always practice good hygiene and other measures to protect themselves and other against infection. This includes:

  • To self-isolate if returning from an overseas trip, or being in close contact with someone who has a confirmed case of COVID-19
  • Washing their hands often, with soap and water, or carrying hand sanitiser and using it as needed
  • Covering their mouth when coughing or sneezing, but not using their hands to do so
  • Seeing a health care professional if they start to feel unwell
  • If unwell, avoiding contact with others (including shaking hands or other touching, such as hugging).
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